Comments on: Exchange 2010 SP1 Retention Policies

By: Shaks

Shaks — Sat, 24 Dec 2011 09:14:46 +0000

I would be good,if we discuses power shell command for the retention-policies.

By: Elan Shudnow

Elan Shudnow — Thu, 15 Dec 2011 16:50:30 +0000

Unfortunately, there's no distinction between internal and external e-mails when it comes to Retention Policies. You can take a look at the Set-RetentionPolicyTag (http://technet.microsoft.com/en-us/library/dd298042.aspx) to see there's also no hidden Powershell Switch to configure it for internal only.

By: Mike A.

Mike A. — Thu, 15 Dec 2011 16:23:21 +0000

Is there a way to set retention policies for internal emails (i.e. an email sent from one employee in the company to another one)? We have a need to start up with something that removes all internal email from a user's mailbox on a rolling 90-day backlog, and permanently deletes the email after 120 days. Is this something even possible within Exchange 2010?

Currently on Exchange 2010 SP1, if you need any further details I can provide them.

By: Elan Shudnow

Elan Shudnow — Wed, 23 Nov 2011 16:59:53 +0000

It depends on the Action Taken. For example, Delete Permanently or Delete and Allow Recovery. If the latter, then a user would go into their Recover Deleted Items.

By: john

john — Fri, 18 Nov 2011 19:56:29 +0000

Hello. I enabled the retention policy by making my own – 60 days.

But i had no idea it did all these things.

Now all mail items in users mailboxes older than 60 days are gone.

We’re still in the default retention period of 14/30.
Also have backups.
But restoring all this via backup is quite difficult.

Is there a way to undo or return all retention items back to the source mailboxes?
I dont even know where the items are right now.

Currently the policy i made, (60 days) is deleted and retention is at the default.

I tested a Discovery and found it severly lacking in the ability to find and restore all items and cannot use folder names-cant search folders?
This makes any recovery hard.

I have searched for articles and cannot find any discussing undoing a retention run.

I cant believe that it seems like this cannot be done…

Thanks

By: Gary

Gary — Tue, 08 Nov 2011 17:57:33 +0000

Hey!

Could someone please elaborate on this:
New-ManagedFolder -Name ‘DefaultCalendar’ -DefaultFolderType Calendar -MustDisplayComment $false
New-ManagedContentSettings -FolderName DefaultCalendar -MessageClass IPM.Appointment -Name DefaultCalendarContentSettings -RetentionEnabled $true -RetentionAction MoveToDeletedItems -AgeLimitForRetention “1″
New-ManagedFolderMailboxPolicy -Name “DefaultCalendarPolicy” -ManagedFolderLinks DefaultCalendar
Set-mailbox -identity johndoe -ManagedFolderMailboxPolicy “DefaultCalendarPolicy”
Start-ManagedFolderAssistant -Identity Johndoe
get-mailbox JohnDoe| fl name,ManagedFolderMailboxPolicy

We recently implemented Exchange 2010 at our facility (hospital) and we have some users looking to have their calendar items retained for 12 months (why they want this…who knows???). This is the only blog that has some sort of solution to this issue, but I'm pretty green as an Exchange admin and am looking for some clarification on the above fix. Where is the "managed folder" for the calendar created? Is the value for "age limit for retention" = to days (is the "1" in the example above = 1 day?).

Any help would be greatly apprecaited!
Gary

By: Pete

Pete — Thu, 03 Nov 2011 15:03:48 +0000

ok that is what my testing has looked like.

I've set 2 dpts. 1 to move to archive and 1 to delete all after a time period. this appears to work as long as I ensure the recovery folder is also set to 7 years and single item recovery is on.

thanks

By: Elan Shudnow

Elan Shudnow — Thu, 03 Nov 2011 13:44:50 +0000

So actually I believe the DPT (Retention Tag of All other Folders in the Mailbox) will include the Archive Mailbox. So you can potentially use that.

By: Pete

Pete — Thu, 03 Nov 2011 13:23:26 +0000

Ok. What if the users do no delete the mail from their archive? Could it stay around forever? Is there any way I can purge mail from an archive to prevent discovery on an item older than a set date?

By: Elan Shudnow

Elan Shudnow — Thu, 03 Nov 2011 01:53:53 +0000

Can't do this automatically as you cannot sign a Policy Tag to the Archive. You would have to control this using Quotas for the Archive so users will delete from the Archive.